Case Study - Service
Advertising Agent
Improve Billing Cycle
Service
key issue
  1. Shorten billing cycle
  2. Paper forms elimination
  3. Reduce repetitive tasks to send recurring invoices to customers at regular intervals territories
Facts at a Glance
  1. Outdoor advertising service provider in Hong Kong SAR
  2. Specialize in billboards, public transport displays, LED TV commercials, wall sites, scrolling displays, and more
  3. Focus on impactful and visually engaging campaigns
  4. Strategic placement in high-traffic areas for maximum visibility
FlexSystem Solution
  1. Financial Management
  2. Financial Query
Needs and Challenges
  1. Send recurring bills to customers on a regular schedule (daily, weekly, etc.).
  2. Challenges in tracking outstanding payments and expired contracts due to potential loss or pending paper forms.
  3. Complex spreadsheet calculations for revenue recognition without real-time tracking of service completion and billing readiness.
  4. Difficulty in decision-making due to lack of updated information and pending or missing documents.
Benefits
  1. Automate recurring billing for outdoor advertising services
  2. Set up contracts and issue invoices automatically
  3. Automate revenue recognition based on invoice coverage and accounting periods.
  4. Generate detailed and summary reports on sales, orders, customers, and financial information
  5. Provide reports such as cash flow forecast, unearned revenue, incomplete project, and contract lists
  6. Streamline the invoicing process and simplify payment collection by eliminating manual procedures.
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