Flex Indent Trading System

Indent Trading

In the fast-paced world of merchandising, speed, accuracy, and customization are everything.

As an indent merchandiser, you balance customer needs, supplier coordination, quality checks, and deadlines—while safeguarding profit and compliance.

The Flex Indent Trading System is your agile partner, giving you complete control, speed, and insight. It unifies the entire process—from order creation to shipment documentation—on one AI-powered platform.

Query orders instantly by item, PO, or factory; track shipped vs. pending quantities; and generate ROI reports without switching tools. Built on a flexible logic table, Flex adapts to multiple merchants, product groups, and suppliers. With secure, role-based access and Excel integration, Flex transforms complexity into a competitive edge.

From Request to Delivery:

01	Initiation & Specification Capture
	Merchandisers log customer needs, including product details, variants, and compliance requirements (e.g., safety certifications, lab reports). This prevents disputes and optimizes sourcing.

02	Supplier Management & Sourcing
	Build and manage supplier databases, track MOQ balances, and issue Purchase Orders (P/O) with specifications. Support Customer-Mandated Supply Partners (CMSP) for reliable delivery schedules.

03	Order Creation & Confirmation
	Generate Confirmation Orders (C/O), P/O, and Accesssory Orders (A/O) with customizable layouts. Multi-currency support (customer order in USD, factory settlement in RMB, shipping cost in HKD) ensures cost control and ROI analysis on deal basis.

04	Production Monitoring
	Track milestones, approvals, and schedule via AI-powered inquiries. Real-time status updates on production, shipped quantities, and balances.

05	Quality & Compliance
	Schedule inspections, attach templates, and record results per shipment. Integrated with order data for full traceability.

06	Shipping & Delivery
	Manage schedules, instructions, and documents (packing lists, invoices, ship marks, QC reports, Certificates of Origin). Gather feedback post-delivery.

Everythings at a glance:

Role-based & Rule-based Security Control

Based on continual feedback from customers and of course a competitive market, FlexSystem prides itself in bringing innovative features and benefits to our customers who continue to use our software throughout the world.

Order Status Inquiry

Software quality and structure ensure reliable performance and with most of our business coming from referral we are committed to quality and do achieve the highest levels of reliability.

Multi-angle On-screen Inquiry

Drill down from any entry point (e.g., Item Number to full supply chain visibility) for quick decision-making. Flag orders with unusual activity in quantity or selling price.

Customer Order Cycle:

Integrate with AI Power - Unlock New Value For Merchandisers:

AI Assistant: Chatbot for mobile access to critical information on customers, suppliers, and items.

Reporting and Analysis: Generate detailed QC reports, exception flags, and extensions to advanced analytics like Project ROI Analysis, GP Analysis (by Order Number, Customer, Item Number, Invoice Number), Top 20 Item Analysis (by amount/quantity), Brand Sales Report, Best Selling Report, and Monthly Analysis (Orders/Voided/ Shipped Comparisons). Additional features include item variant price updates.

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